Privacy Policy – WorkshopDocu
This policy applies to the WorkshopDocu app for Android (package app.workshopdocu).
Who is responsible
WorkshopDocu is a tool used by organizations. The app lets a user document work with photos and video and send them either to the organization's own file server (WorkshopDocu file server) or to the user's Microsoft 365 account (OneDrive or Teams).
The developer, Pontus Österlindh, does not receive, store or share personal data from the app. The developer does not run a server for the app's users. The organization that runs the file server or the Microsoft 365 tenant is responsible for the data stored there.
What data the app handles
- Photos and videos taken or selected by the user. They are sent to the file server or to Microsoft 365, depending on the active mode.
- Order number, job number and technician code, used to name and sort files.
- File server connection data: server address and a device token, stored encrypted in the device's secure storage.
- Microsoft 365 account: account ID, tenant ID and username (e-mail address) for sign-in, and the selected OneDrive or Teams folder. Sign-in takes place at Microsoft.
- IP addresses: the app sends the device's local (LAN) IP address to the file server. The device's public IP address is looked up at ipify.org and sent to the file server.
- Local history of uploads and a local error log. History is kept for 7, 14 or 30 days depending on the setting and can be cleared in the app.
The app does not collect location, contacts, calendar data or other user activity. It contains no third-party analytics or crash reporting and no advertising.
Third parties
- Microsoft (Microsoft Entra and Microsoft Graph) for sign-in and upload to OneDrive or Teams, when the Microsoft 365 mode is used.
- ipify.org to look up the device's public IP address. The service receives the device's IP address as part of the request.
- The organization's own file server, when the file server mode is used.
Permissions
- Camera: to take photos and video.
- Microphone: for audio in videos.
- Network access: to send files and check the connection.
- Notifications: to show upload status.
- Battery optimization exemption (optional): so uploads can continue in the background.
Storage and transfer
Data is transferred over encrypted connections (HTTPS). Local data is stored in the app's private storage on the device. Data stored on the file server or in Microsoft 365 follows that organization's own storage and deletion practices.
Deletion
- Local history is cleared in the app under History.
- The app's data on the device is removed when the app is uninstalled.
- Files on the file server or in Microsoft 365 are deleted by the organization that runs the service.
- Disconnecting Microsoft 365 in the app removes the app's link to the account. It does not delete files in Microsoft 365.
Children
The app is intended for professional users and is not directed at children under 16.
Changes
When this policy changes, the date at the top is updated.